Requests for Personal Information including Health Records: Subject Access Requests

Data Protection Legislation gives individuals the right to request access to personal information that an organisation, such as NHS Lothian, hold about them. This is called a Subject Access Request or a SAR.

You can request copies of Health Records held by NHS Lothian in the following ways:

Online Portal: Request for Records Portal opens a new window

The SAR portal is provided by an external company called Automatic Messaging Services Limited who have a contract with NHS Lothian to provide this portal. You can view the companies Data Protection Notice here

Downloadable Form:

Subject Access Request Form (Microsoft Word Format)
Subject Access Request Form (PDF Format) opens a new window

If you wish to request copies of deceased patient’s records the Access to Health Records Act (1990) applies.

Online Portal: Request for Records Portal opens a new window

Downloadable Form:

Access to Health Records Act (1990) Form (Microsoft Word Format)
Access to Health Records Act (1990) Form (PDF Format) opens a new window

If you would like to discuss making a Subject Access Request contact the SAR team below.

You can return your forms by email to Loth.sarteam@nhs.scot or by post to:

SAR Team
Royal Infirmary of Edinburgh
51 Little France Crescent
Edinburgh
EH16 4SA
Telephone: 0131 242 3041   or   0131 242 3042

Please note NHS Lothian do not consider email as a secure form of communication, if you choose to do so this is at your own risk.

If you wish to make a complaint about how your Subject Access Request was processed please contact the Data Protection Officer:

Data Protection Officer
Information Governance
Woodlands House
74 Canaan Lane
Edinburgh
EH9 2TB
Phone – 0131 465 5444

Email: Loth.dpo@nhs.scot

NHS Lothian do not have access to your GP Health Records. If you wish to make an application to access this information please contact the Practice Manager at your current Practice to make a request.